Garden Center Conference & Expo Exhibiting Policies
Suitcasing is the act of soliciting business in the aisles during the exhibition or in other public spaces by non-exhibiting companies, including another company's booth or a hotel lobby. It is the Garden Center Conference & Expo Show Management’s objective to do everything legally possible to protect our Exhibitors from suitcasing. We want our Exhibitors to know that Garden Center Conference & Expo is tough on suitcasers, and that we are vigilant in our efforts to stop them in order to prevent Exhibitor unhappiness and show erosion.
Please note that while all meeting attendees are invited to the Garden Center Conference & Expo, any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company’s booth, or in violation of any portion of the Exhibit Policies, will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to Show Management.
Outboarding is defined by the International Association of Exhibitions and Events (IAEE) as the creation of a concurrent event that is related to an existing exhibition or event but that is not sanctioned by the organizer, and which seeks to benefit from the audience the organizer attracts.
Our Exhibitors and event Sponsors invest significant financial and other resources in the planning and execution of their events. Their financial resources are at risk as are the business reputation and good will that are vital elements of an exhibitor’s business success. The Garden Center Conference & Expo works diligently to protect our exhibitors’ and sponsors’ investment in the event by taking a firm stance against outboarding. We encourage official exhibitors to host parties and special events to enhance the Garden Center Conference & Expo before and after show hours, but these activities should never be functions that compete against those who are making an additional investment in their brand at the Garden Center Conference & Expo. During show hours, it is strictly prohibited to conduct education inside of meeting rooms or to promote any activity that directly competes with the Garden Center Conference & Expo.
The Exhibitor shall at all times comply with all federal, state and local laws, ordinances, regulations, and others that are applicable to the operation of its business, its exhibition and this Agreement. Without limiting the generality of the foregoing, the Exhibitor shall at all times, at its own expense, obtain and maintain all certifications, credentials, authorizations, licenses, and permits necessary to conduct that portion of its business relating to its exhibition
Exhibitors shall not use the Event, Tradeshow or Center for any unlawful purpose. Exhibitor shall, and shall cause any person acting for and on its behalf, and its guests and invitees, to comply with all laws, rules, ordinances, statutes or regulations of all federal, state, county, municipal and local governmental bodies, including, but not limited to, Hemp/CBD, smoking and noise ordinance(s), fire safety laws and ordinances, statutes or regulations with respect to the promotion, and exhibition (collectively, “Applicable Regulations”).
Exhibitor hereby represents and warrants that it has performed its own due diligence with respect to such Applicable Regulations and acknowledges and agrees that GIE Media d.b.a. Garden Center Conference & Expo shall assume no liability for Exhibitor, its officers, directors, members, partners, employees, agents, representatives, affiliates, successors or permitted assigns or invitees’ compliance with such Applicable Regulations. Exhibitor also acknowledges and agrees that nothing contained herein constitutes legal advice as to current or future Applicable Regulations and that GIE Media d.b.a. Garden Center Conference & Expo shall not and does not have any responsibility to inform or otherwise communicate to Exhibitor any change, amendment, or revision to such Applicable Regulations. For the avoidance of doubt, Exhibitor acknowledges and agrees that the Applicable Regulations and Exhibitor makes no representation or warranty and expressly disclaims that the Applicable Regulations in force as of the date of execution of the Agreement will be the same as of the dates of the Event.